The right clinician, credentialed before you meet them.

The Medical Staffers places clinical, allied, non-clinical and remote healthcare staff for hospitals, clinics and care providers. Contract, per diem, permanent and virtual, with our rate ranges published on this page rather than held back for the call.

HIPAA trained, BAA included

Licence, references and background verified

Replacement cover at no extra charge

One account manager per facility

What we staff

Five ways to fill a role, from a shift tomorrow morning to a department head you will keep for a decade. The same vetting applies to all of them.

01

Travel and contract nursing

Thirteen week and short-term contracts for RNs, LPNs and techs, including crisis and rapid-response coverage. Housing and travel handled so the clinician arrives ready to work.

02

Per diem and local shifts

Shift-by-shift cover for call-outs, census spikes and holiday gaps. A local pool that already knows your charting system, booked through one point of contact.

03

Permanent placement

Direct-hire recruiting for clinical, advanced practice and leadership roles, on a percentage of first-year salary. We do not send a candidate we would not work beside ourselves.

04

Allied health and non-clinical

The roles that keep the building working. Imaging, laboratory and therapy alongside the revenue-cycle, scheduling and front-desk staff most agencies will not touch.

05

Virtual and remote support

Trained remote staff for scheduling, intake, prior authorisation, eligibility, billing and scribing. HIPAA trained, working in your systems, at a fraction of an onsite salary.

Roles we place

If a role is not listed, ask. This is what we fill most often, not the limit of what we fill.

Nursing

ICU and critical care

RN, contract and per diem

Emergency

RN, contract and per diem

Operating room

RN and surgical tech

Labour and delivery

RN and NICU

Medical surgical

RN and telemetry

Charge and management

Unit and house supervisor

LPN and LVN

Acute and long-term care

CNA and patient care tech

All shifts

Allied health

Radiologic technologist

X-ray, CT, MRI

Medical laboratory

Technologist and technician

Respiratory therapist

Acute and long-term care

Physical therapist

And PT assistant

Occupational therapist

And OT assistant

Speech language pathologist

Clinic and school settings

Pharmacy technician

Retail and inpatient

Sterile processing

Technician

Non-clinical and revenue cycle

Medical biller and coder

Professional and facility

Prior authorisation

Specialist

Front desk coordinator

Check-in and scheduling

Care coordinator

Case and utilisation

Patient access

Registration and intake

Accounts receivable

Denials and appeals

Credentialing

Provider enrolment

Practice manager

Single and multi-site

Virtual and remote

Virtual medical assistant

Scheduling and intake

Virtual front desk

Inbound calls and messages

Virtual prior authorisation

And eligibility checks

Virtual billing and AR

Claims and follow-up

Virtual medical scribe

Live and asynchronous

Virtual care coordinator

Follow-up and outreach

Pricing

These are the ranges the United States market is paying in 2026, and the ranges we quote inside. Your rate depends on state, speciality, shift pattern and how quickly you need someone. You get it in writing before we submit a single candidate, and it does not move afterwards.

Nursing, contract and per diem

Bill rate to the facility, per hour worked. Includes the clinician's pay, taxes, insurance and our fee.

RoleRate per hourNotes
Travel RN, medical surgical or telemetry$85–$12013 week contracts, 36 to 48 hours
Travel RN, ICU, ER, OR or L&D$100–$150Speciality premium, crisis rates higher
Per diem RN, local shift$65–$85Roughly a quarter below travel
LPN or LVN$45–$65Acute and long-term care
CNA or patient care tech$28–$45Holiday and crisis shifts higher

Allied health

Bill rate to the facility, per hour worked, on contract assignments.

RoleRate per hourNotes
Radiologic technologist$70–$88CT and MRI at the upper end
Physical therapist$70–$85Assistants materially lower
Respiratory therapist$62–$78Acute care
Medical laboratory technologist$55–$70Generalist and blood bank

Non-clinical and revenue cycle, onshore

Bill rate to the practice, per hour worked, for staff based in the United States.

RoleRate per hourNotes
Medical biller and coder$31–$45Certified inpatient and audit work higher
Care coordinator$32–$46Case and utilisation management
Prior authorisation specialist$29–$42Payer mix affects volume
Front desk coordinator$25–$36Check-in, scheduling, intake

Virtual and remote

Bill rate to the practice, per hour worked. Minimum twenty hours a week, month to month.

RoleRate per hourNotes
Virtual medical assistant or front desk$12–$18Scheduling, intake, inbound calls
Virtual prior authorisation and eligibility$13–$20Payer portals and follow-up
Virtual billing and AR support$13–$20Claims, denials, appeals
Virtual medical scribe$20–$32Live documentation costs more than asynchronous

Permanent placement

One fee on the candidate's start date, as a percentage of first-year base salary. Nothing is payable if you do not hire.

Role classFeeNotes
Nursing and allied health18–25%Of first-year base salary
Non-clinical and revenue cycle15–20%Of first-year base salary
Advanced practice, NP and PA15–20%Flat fee available on request
Physician20–30%Higher for scarce specialities
Temp to permanent conversionAbout halfOf the full placement fee, after the contract term

What the rate includes

Credentialing, done before submission

Licence and registration verification, references, background and health screening, with the file attached to the candidate rather than promised later.

Payroll, taxes and insurance

On contract and per diem placements the clinician is ours to pay, tax, insure and cover for workers' compensation. You are invoiced for hours worked.

HIPAA training and a BAA

Every placement is HIPAA trained before they start, and we sign a Business Associate Agreement with you as standard.

One account manager

A named person who knows your unit, your charting system and your shift pattern, reachable outside office hours. Not a rotating call queue.

Replacement cover

If a placement does not hold, we replace them at no additional fee. On permanent placements a guarantee period applies, agreed in writing up front.

No setup or recruiting fees

Nothing to pay to open an account, post a role or receive candidates. On contract work you pay for hours worked and nothing else.

The ranges above are indicative United States market rates for 2026, drawn from published bill-rate data, Bureau of Labor Statistics wage figures and vendor pricing in the virtual staffing market. Rates vary sharply by state and speciality, and some states cap what an agency may charge a nursing facility. Your quote is confirmed in writing before any submission and holds for the term agreed.

Against hiring in house

A salary is not the cost of an employee. This is what a front desk coordinator on a $43,000 base actually costs a practice over a year, before anyone has been recruited.

Annual employer cost, front desk coordinator, United States
LineCost per yearNotes
Base salary$43,380Market average for the role
Payroll taxes$4,660FICA, FUTA and state unemployment
Health, dental and vision$6,500–$12,900Single to family cover
Retirement match$1,300–$1,740At a three to four percent match
Paid time off and sick leave$2,500–$3,350Fifteen to twenty days
Workers' compensation$650–$1,090Varies by state and class code
Workspace, equipment and software$2,000–$4,000Desk, hardware, licences
Fully loaded$61,000–$71,300Roughly $29 to $34 an hour
Recruiting and onboarding, per hire$3,450–$8,150Again each time the seat turns over

Benefits run at about thirty per cent of total compensation across United States employers, which is roughly forty-six per cent on top of wages, before recruiting, equipment or the cost of the seat sitting empty. Source: Bureau of Labor Statistics, Employer Costs for Employee Compensation, March 2026. Our onshore front desk coordinator bills at $25 to $36 an hour, our virtual equivalent at $12 to $18, with no recruiting fee, no benefits load and no cost when the role is not being worked.

How it works

01

Scope the role

A short call to fix the unit, the shift pattern, the licensure required and the date you need someone standing in the building. You get a written rate at the end of it.

02

Vet and submit

We verify licence, references, background and health screening ourselves, then submit a short list with the credential file attached rather than promised.

03

Place and follow up

Onboarding, travel and start date handled. Your account manager checks in through the assignment, not just on the first day, and replaces a placement that does not hold.

Facilities & clinicians

For facilities

Tell us the unit, the shift pattern and the start date. You get candidates who have already cleared licensure, references, background and health screening, at a rate you agreed in writing before the first submission.

  • Credential file supplied with every candidate
  • Rates and terms agreed in writing before a submission
  • One account manager, not a rotating call centre
  • Replacement cover at no additional fee
  • HIPAA trained staff and a signed BAA as standard
Request staff

For clinicians

Bring your licence and your preferences. We match you to units that fit your experience, tell you the rate before you interview, and keep your file current so the next contract does not start from zero.

  • Pay and shift pattern stated up front
  • Credentialing support and document renewals tracked
  • Travel and housing arranged on contract assignments
  • Weekly pay on contract and per diem work
  • A recruiter who answers outside office hours
Join our roster

Questions

What does agency staffing actually cost?

For contract and per diem work you pay one hourly bill rate for hours worked. That rate covers the clinician's pay, payroll taxes, insurance, workers' compensation, credentialing and our fee. There is nothing else to pay: no setup charge, no recruiting fee, no invoice when the shift is not worked.

The ranges are published on this page. A medical surgical travel RN sits between $85 and $120 an hour, a per diem RN between $65 and $85, a front desk coordinator between $25 and $36, and a virtual assistant between $12 and $18. Your exact rate depends on state, speciality and urgency, and we put it in writing before we submit anyone.

Why is your rate higher than the salary I would pay someone directly?

Because a salary is not the cost of an employee. Across United States employers, benefits run at about thirty per cent of total compensation, which is roughly forty-six per cent on top of wages before you count recruiting, equipment or paid time off. A front desk coordinator on a $43,000 base costs $61,000 to $71,300 a year fully loaded, or about $29 to $34 an hour, plus $3,450 to $8,150 every time you have to hire for the seat.

Against that, an agency rate that only runs when the work does, with no benefits load and no recruiting cost, usually comes out level or lower. For a permanent hire we say so and place them permanently instead.

Are there setup, recruiting or hidden fees?

No. There is nothing to pay to open an account, brief a role or receive candidates, and no charge for the credentialing we carry out. On contract and per diem work you are invoiced for hours worked at the agreed rate. On permanent placement there is a single fee on the start date, and nothing at all if you do not hire.

How quickly can you fill a role?

Per diem shifts from an established local pool can be covered within a day where the roster allows it. Contract roles usually take a few days to submit and a week or two to clear onboarding, because licensure, background and health screening cannot be rushed without cutting corners. Permanent and physician searches run considerably longer: physician roles in the United States take a median of around four months to fill.

We give you a realistic date on the first call rather than a promise we cannot keep.

What happens if a placement does not work out?

On contract and per diem work we replace the placement at no additional fee and cover the gap while we do it. On permanent placements a guarantee period applies, agreed in writing before you hire: if the candidate leaves inside it, we replace them.

How do you handle HIPAA and patient data?

Every placement is HIPAA trained before they start, and we sign a Business Associate Agreement with you as standard. Remote staff work inside your systems, under your access controls, with the same accounts and audit trail as any other member of your team. We do not take copies of patient data into our own systems.

Where are your virtual staff based, and does that matter clinically?

Virtual staff work in administrative and documentation roles: scheduling, intake, prior authorisation, eligibility, billing and scribing. They do not practise clinically and are not a substitute for a licensed clinician at the bedside. That is why the rate is what it is. Anything requiring a United States licence is filled by a licensed, verified clinician, onshore.

Do you cover more than one state?

Yes. We recruit nationally and place against the licensure the role requires, including compact licence states. Rates differ meaningfully between states, and a few states cap what an agency may charge a nursing facility, so we quote against your state rather than a national average.

Is there a minimum commitment?

Per diem is booked shift by shift. Contract assignments run for the term agreed, typically thirteen weeks. Virtual placements run month to month with a twenty hour weekly minimum and thirty days' notice. Permanent placement carries no commitment at all until you decide to hire.

Tell us what the shift looks like.

One call is usually enough to scope the role, agree a rate and start vetting. If we are not the right answer, we will say so on that call rather than three weeks later.

Start the conversation

Contact

Whether you are covering a shift or looking for your next contract, this reaches the same team.

We use what you send here only to answer you. Nothing is shared with a third party. Please do not send patient information through this form.

Enquiries

contact@themedicalstaffers.com
+1 571 376 3244
United States

Group office

+971 50 824 0070
Meydan Free Zone
Dubai, United Arab Emirates

United States

Spring City, PA 19475
United States